1. These rules may be called Government College University Faisalabad Semester Rules for Undergraduate, Graduate & Postgraduate programs framed under HEC policy.
2. Theses extend to all programs in the University, Main Campus, Sub-Campuses and Affiliated Colleges.
3. These shall come into force with effect from Fall Semester 2025-2026.
4. These Rules and Regulations shall come into force with immediate effect (from Fall Semester 2025-2026) and these shall apply to all the students registered in Government College University Faisalabad, whether they are studying in the University or in its sub-campus(s) / constituent colleges/ affiliated institutions in ADPs, BS (4-Years), BS Bridging (2-Years), MS/M.Phil (2-Years) and PhD (3-Years).

1. “Academic Year” includes two regular semesters (Fall and Spring) and a Summer semester.
2. “Audit” means a course offered in the course work for which only attendance is required, and no evaluation will be conducted; hence will not be counted towards GPA calculation.
3. “Board of Studies” means the Board of Studies (BoS) of the concerned Department of the University. The BoS is responsible for approving the coursework and plan of study of the relevant academic programs.
4. “Chairperson or Chairman” means the Head of the Academic Department of the University. “Coordinator” of a department means an academic staff member who keeps the academic record, coordinates the educational and examination-related activities of the concerned department.
5. “CGPA” is the Cumulative Grade Point Average for the semesters.
6. “College” means the constituent or Affiliated College of the University.
7. “Comprehensive Examination” means an examination or assessment at the Postgraduate level to evaluate the overall academic ability of a candidate.
8. “Controller” means the Controller of Examinations of the University.
9. “Coursework” is the mode of a program of studies whereby the candidate is required to follow instructions as prescribed in the form of lectures, academics, examinations, assignments, projects, etc.
10. “Credit Hour” means one contact hour for theory and two to three contact hours for practical work per week for sixteen weeks in a regular semester
11. “Dean” means the Chairperson of the Board of Faculty.
12. “Deficiency” means a course offered as a prerequisite for certain courses or course work that student is required to qualify without any quality points; hence will not be counted towards GPA calculation but will be calculated in credit hours.
13. “Degree” means a document awarded ‘by the University to a candidate who has fulfilled the requirements for Undergraduate or Graduate or Postgraduate program.
14. “Department / Institute / Centre / School” means the concerned Department of the University.
15. “Director” means the Head of an Institute/Centre/School of the University.
16. “Dissertation” means a formal, written treatise that covers a subject in great detail and is submitted usually in the course of qualifying for a Master & doctor of philosophy (MPhil & PhD) degree.
17. Drop out: A student considered unsuitable upon academic performance for further studies at Government College University, Faisalabad or its Sub-campus(s)/ constituent Institute/ Affiliated College/ and is removed from the roll of the University.
18. “Examination” means any form of evaluation to assess a candidate’s performance.
19. “External Examiner” means a person from outside the University having suitable qualification and experience in the relevant discipline. He/she should not have taught the subject in any class / section for which examination is being held.
20. “Final Examination” means the examination held at the end of the semester upon completion of the study period of each semester.
21. “GPA” stands for Grade Point Average ranging from 0 to 4.0.
22. “Grades” the letters or points awarded to the students on the basis of the earned score
23. “I-Grade” means Incomplete Grade.
24. “Improve” means a course taken to improve the least grade already scored.
25. “Institute” means a teaching unit of the University.
26. “Internal Examiner” means a person teaching a course for which the examination is being held, and a faculty member (Supervisor or Member) appointed by the University to evaluate the performance of a Graduate or Postgraduate candidate.
27. Internship: Students’ engagement in a relevant academic, professional, research, or business organization related to the discipline chosen for the specialization of a minimum of 3 credit hours offered in the last year of the program/degree or as prescribed by the BoS.
28. “Mid-term Examination” means the evaluation to be held during the course of the semester and mostly held after completing 7 to 8 weeks of studies.
29. “Principal” means the head of a college.
30. “Program” means a program of studies offered by the University, such as Graduate/ Postgraduate Degrees and any other Diploma.
31. Project: It can be an activity based on research, fieldwork, or academic activity relevant to the concerned program/degree having a minimum of 3 credit hours.
32. “Repeat” means a course taken again after failing in the previous exams.
33. “Special Examination” means a chance given to the students on medical/emergency grounds or circumstances beyond the control in lieu of the scheduled examination.
34. “Semester” means a period of academic activities, on average 18 weeks, including sixteen weeks of instruction and two weeks of examinations (mid & final).
35. “Student” means a person enrolled in any academic program of the University as per prescribed procedures.
36. “Subject” means a course of studies as prescribed in the detailed syllabi.
37. “Summer Semester” means a period of academic activities of 8 to 12 weeks, including enrollment, teaching and examination.
38. “Supervisor” means a person appointed by the University to supervise the candidate’s research for thesis/report / Project till final completion.
39. “Syllabi” means syllabi of the concerned discipline approved by the Statuary Bodies such as BoS, BoF, and Academic Council of the University in accordance with HEC guidelines.
40. “Thesis” is an academic composition based on research work presented by a candidate; as a requirement of Graduate and Postgraduate Degree program.
41. “W-Grade” means withdrawn course that will not be counted in GPA calculation.

All the admissions will be made according to the admission policy given in the prospectus.

There shall be 2 semesters (Fall and Spring) of 18 weeks during each Academic Year; followed by a summer semester of 8 to 12 weeks. The commencement of semesters will be regulated by the Director Academics. (Explanation: Out of 18 weeks of a semester, 16 weeks shall be actual teaching durations; the rest may be utilized for enrollment, the conduct of examinations and declaration of results, etc. and likewise, out of 12 weeks of a Summer semester, 06-08 weeks shall be actual teaching time; the rest of the duration may be utilized for enrollment, the conduct of examinations and declaration of results, etc.).

1. A credit hour means teaching/earning a theory course for one hour each week throughout the semester.

   Course	Duration of Class
   Theory Course of 03 Credit Hours	3 classes of 01 hour per week or 2 classes of 1.5 hours per week
   Practical (Lab) Work / Field Work of 01 Credit Hour	02 to 03 contact hours per week

2. One Credit Hour in laboratory or practical work/project would require lab contact of two to three hours per week throughout the semester.
3. The credit hours are denoted by one digit before and two digits within brackets with a hyphen/plus in between. The first digit represents total credit hours and first digit (left side) within brackets the theory part while the second (right side) digit represents the practical. Thus 3(3-0) means three credit hours of theory, while 4(3-1) means a total of four credit hours, of which three are of theory while one credit hour is for laboratory/studio work/field work/practical work supervised as mentioned above.

The same rules and regulations of the regular semester with certain modifications (fee, age and session etc.) will be followed for Replica/Self-Supporting Programs.

Executive education is an important tool for professionals to nurture top leadership talent. It offers to professionals knowledge to enhance skills and gives them an opportunity to refresh and gain new perspectives. In a competing job environment, professionals will continue to look for ways to stay ahead of the crowd and make meaningful change, ensuring the continued need for high-quality executive education. Considering the importance, GCUF offers the executive programs with the following recommendations:

1. Lab based programs/courses are not the part of executive programs.
2. The program duration will be 3 years extendable to 4 years.
3. Candidates having job experience (public or private organizations/institutions/industry) of minimum 02-03 years are eligible, depending upon the requirement of program.
4. 6 to 9 credit hours will be offered in each semester of course work.
5. A prescribed fee per credit hour will be charged.
6. Number of seats shall be determined as per university rules of the respective programs.
7. Classes will be conducted during evening hours, including weekend days, if required.
8. All other rules and regulations as framed from time to time will be applicable.

1. Credit hours may only be transferred between HEC Recognized Universities (main campuses). This facility will not be provided to any sub-campus of the Public Sector University or any Affiliated College.

2. In affiliated colleges under Government College University, Faisalabad, migration will be allowed after seeking approval from the migration committee under the rules framed for this purpose.

3. The student shall have to study the course(s) which is(are) pointed out by the migration committee.

4. Maximum 50% of total credit hours of a degree are allowed to transfer.

5. No credit hour of a course will be transferred if the grade is less than “C” for undergraduate and “B” for graduate studies.

6. Credits are transferred on course to course basis i.e. a person taking course A at University X is allowed to transfer his/her credits to University Y provided that course A or equivalent course is taught at the Y University.

7. Migration shall be allowed to candidates only after the successful completion of one Academic Year, having CGPA as under:-

   1. For Undergraduate Program: After first Academic Year or subsequent years, the required minimum CGPA is 2.00
   2. For MS/MPhil Degree Program: After completion of course work, the required minimum CGPA is 2.5
   3. For PhD Degree Program: After first Academic Year, the required minimum CGPA is 3.00

8. The percentage of the students in the courses which were passed from the parent University (X) will be considered at the minimum percentage of the respective grade of this University (Y) in the GPA/ CGPA i.e. ‘A’ grade=80%, ‘B’ grade = 65% and ‘C’ grade= 50% (irrespective of his/ her percentage acquired at parent University while granting migration) and this practice will be continued in future migration cases on the recommendations of Equivalence Committee provided that:

   1. The contents of the course(s) for which credit is claimed, are identical/ similar to the course in the course work of the relevant department in Government College University Faisalabad.
   2. The course for which credit is claimed has not been used for any other degree.
   3. A course studied to qualify a degree will not be taken/ considered for any other and higher degree program.
   4. Credit earned for a course shall lapse on the expiry of five years for regular student and seven years for part time student from the end of the semester in which the course was qualified.

1. All courses will be designated with an appropriate three-digit course code and will be preceded by the suitable letters of alphabets (three capital letters) indicating the name of the respective department.

2. The teachers / instructors will be required to hand over detailed course outline to the students within 7 days of the beginning of semester and will provide a copy of course outline and work plan to the Chairperson of the concerned department.

3. A full time student can enroll credit hours in a semester including regular plus repeat/ resit courses according to the following table. This will be applicable for all programs (Morning and Replica).

   
   

   * Indicates maximum limit of the Credit Hours which can be enrolled in a regular semester. However, if a student needs to enroll extra credit hours (to repeat or re-sit to improve grade or to pass failed courses), he/she must seek permission/approval of the Competent Authority forwarded through the respective offices (Chairperson, Dean, & respective Directorate). Besides, an additional credit hour (1 Credit Hour) may also be allowed by the respective Dean, if needed following the approval procedure.

4. No course shall carry more than 4 Credit Hours.

5. For Repeat / Re-sit / Improvement / Re-enrollment of courses within the semester residential period, per credit hour / course fee will be charged.

6. For Repeat / Re-sit / Improvement / Re-enrollment of courses within the summer semester, a prescribed course fee will be charged.

7. For Repeat / Re-sit / Improvement / Re-enrollment of courses beyond the minimum residential period, Gap semester fee & prescribed per credit hour fee will be charged.

If the course(s) studied by a candidate in his /her previous degree (on the basis of which admission is requested) does not provide adequate background for the degree program of study, he/she may be required to rectify the deficiency by taking additional course(s) as determined by the respective Departmental Board of Studies.

1. The deficiency courses (15-18 credit hours) in case of BS Bridging will be offered in bridge semester.
2. The Student may also be enrolled the failed deficiency course(s) during summer semester.

1. A student who wants to take “Audit” or “Deficiency” or “Advance course“ and “failed Courses”, he/she may enroll in summer semester.

2. In Case of the Deficiency courses only two courses will be offered, the teacher will compulsorily complete 48 contact hours in case of 3 course and 64 contact hours in case of 4 credit hour course during 06-08 weeks.

3. All other student shall only be allowed to register four courses (failed/improvement cases) whereas BS bridging students can enroll 4 courses (two deficiency + two failed/D grades).

4. A last semester student who wants to improve his/ her “D”grade or lowest grade with CGPA (less than CGPA required for degree for BS, BS bridging (2/4) and less than 2.80 for MPhil and PhD 2nd ) will be allowed.

5. Other than last semester students who wants to improve his/her “D” grade or lowest grade may be allowed to register in summer irrespective of the CGPA

6. In the summer semester the course will be offered for minimum one student only for last semester and expected dropped out students whereas minimum 03 students required for enrollment of a course in regular semesters.

7. Rs. 5000/- fee will be charged for per course per student.

8. 11.7 A teacher shall be allowed to teach not more than three courses in summer and he will be paid as per summer rules (remuneration 40% of the fee paid per student up to maximum of Rs 40000/-). In case of deficiency courses of the bridging semester only after verification from the Head of the concerned departments (remuneration as per university rules). In case of the online classes screenshot of the attendance verified by the Head of the concerned departments are compulsory for remuneration.

9. The decision of the drop out of the students will be finalized after completion of every semester (Fall & Spring).
10. Furthermore, the students of the Affiliated Colleges on the recommendation of the concerned Principal may also be allowed to enroll in the Summer semester 2026 at their respective sub campuses and in case of non-availability of the nearby sub-campus student will be enrolled for online classes with main campus with subject to the following condition
    1. i) The complete list of number of students in different courses with full details should be provided till end of spring semester.
    2. 30% of the fee per student per course will be paid to the University at the time of registration.
    3. No Registration will be entertained after last date of the registration.

The medium of instruction and examination shall be English (except for Faculty of Islamic and Oriental Learning).

Any student consistently found absent from classes during first four weeks; after the commencement of the semester as per announced schedule, his/her admission shall stand cancelled automatically without any notification.

1. A student may discontinue/freeze his/her enrolled semester before appearing in the final examination with the permission of the Vice Chancellor obtained through the respective Directorates i.e. Directorate of Undergraduate & Directorate of Advanced Studies, on the recommendations of the Dean/Coordinator of respective faculty and Director/Chairperson/Incharge on account of sickness duly certified by the University Medical Officer or due to circumstances beyond his/her control subject to fulfillment of condition that the student has passed the final examination of the previous semester with minimum prescribed GPA/CGPA required for the said degree program.

2. The facility of freezing will be allowed only once during whole degree program after the completion of first academic year and for maximum two semesters only.

3. A student permitted to freeze is required to resume his/her studies after two semesters (one freezed semester and other gap with zero credit hour semester) on the recommendations of Director/ Principal/ Chairman concerned and the Dean/Coordinator and notified by respective Directorates. However, the resumption of semester in Undergraduate Degree program will be after one Academic Year with junior batch and in MS/MPhil & PhD programs may be in the next semester.

4. During the semester freeze, bonafide status of the student shall remain suspended. The student will not be entitled to avail any privilege of a regular student.

5. A Student has to submit the complete fees/semester dues for a freeze semester plus a prescribed fee for the gap semester for undergraduate and graduate programs respectively.

6. A student shall not ordinarily be allowed to freeze his/her studies during 1st semester except in case of circumstances beyond his/her control i.e. accident/swear illness so that his/her admission may be retained subject to the approval of the Vice Chancellor.

7. Application for deferment of the 1st semester within four weeks of the start of semester can be made by the student(s) in special cases to seek approval from the Competent Authority. In case of acceptance of the request, the student will restart semester-I with the next admitted batch.

8. For the de-freezing of a semester, the student will have to submit the request to the Authority through the Chairperson at least 2 weeks before start of the semester.

9. The student will have to pay dues at the prevalent rate at rejoining time and shall be required to follow all the Rules & Regulations prescribed for the new session as applicable for Undergraduate & Degree Programs.

10. The freezing period (time of absence) will be included in the stipulated period for the program.

1. An application for enrollment in a course/s on the prescribed “Course Registration Form” accompanied by proof of fee paid (bank receipt) shall be presented in the office of the respective directorate duly signed by respective Chairperson and Dean of faculty.

2. The office of the Dean/Coordinator under special circumstances and on payment of late fee may permit a student to enroll within 2 weeks after the commencement of the classes.

3. The Vice Chancellor may allow a student to enroll till the last day of the 4th week after the commencement of classes, with double late fee.

4. Enrollment in absentia is not allowed. Student is required to be present in person with a proof of identification for enrollment.

5. Enrollment will only be considered complete when Course Registration Form (GS-10/UG-1) is submitted to the office of the Directorate of Advanced Studies/ Undergraduate Studies within 02 weeks.

6. The students of first semester may be allowed to revise his/her Course Registration Form within 30 days of the last date of enrollment.

A student may be permitted to revise his/her Course Registration Form within 02 weeks from the commencement of classes. After this period he/she may be allowed to revise Course Registration Form up to 03 weeks from the commencement of classes on payment of Rs. 1000/- as Course Registration Form revision fee.

1. Whenever a student gets ‘F’ grade, he/she must repeat the course, whenever offered. However, “F” grade obtained will also be recorded on the transcript in the relevant semester.

2. Undergraduate and Master level students may be allowed to repeat course(s) in which she/he has obtained grade below “C”. In such a case both the previous and new grade obtained will be recorded on the transcript. However, only the better grade shall be used in the calculation of CGPA.

3. In case of CGPA improvement, it shall be mentioned with (repeat) on the transcript.

4. Two chances will be allowed to repeat the subject in the program (maximum three takes per subject).

A student can change a course within 2 weeks from the commencement of classes and he/she has to submit the revised course registration form (GS-10/UG-1).

1. A candidate having less than 75% of the attendance in a course shall not be eligible to appear in the final examination.

2. In exceptional cases / hardship cases the following exemptions may be accorded.

1. 5% by the Dean of the Faculty on the recommendation of the Chairperson of the department.
2. Additional 5% by the Vice Chancellor.

3. A student may apply for leave. The maximum length of leave with related terms and conditions are as under

   Leave for Hajj (One Time in Degree)

   40 days leave (including weekend) with Makeup classes facility

   If the leave is longer than a specified period, then the student may apply to freeze the semester along-with supporting documents. The granted leave period can’t be accounted for the calculation of minimum attendance criteria.

1. EXAMINATION FEE

   University examination fee shall be charged at the time of enrollment of each semester.

2. TESTS AND EXAMINATIONS

1. There shall be two mandatory examinations in each semester i.e. Mid Term and Final Term. Any student absent in the final examination shall be considered fail. In addition to these examinations the teacher shall give home assignments and quizzes etc. to the students. The teacher will be solely responsible for deciding the mode, conduct as well as evaluation of examination in his/her course. The grade given by the teacher shall be final.

2. The mid-semester examination shall be held during 9th week of the semester and carry 30 percent of the allocated marks for the course. This examination shall be held by the concerned teacher who shall proceed according to the University rules.

3. In case of deficiency course, a student is required to obtain at least “C” grade.

4. The following weightage shall be given to the examinations, home assignments, etc.

   Regular and Summer Semester Programs
   (a) Mid-semester examination	30%
   (b) At least 02 Assignments and 02 quizzes/ presentations.	20%
   (c) Final examination (at least 20% of Final Exams will consist of Mid Term Course)	50%
   Total	100%

5. The marked answer scripts of each examination shall be discussed with the students.

6. To qualify a course, it is essential to pass separately the theory and practical (where applicable) examinations with aggregation to be at least 40 percent except for Engineering and Pharmacy Degree programs where aggregation pass marks requirement is 50%.

7. The duration of examination shall be as under:

   Mid-Semester Examination (One hour to 11/2Hours)
   Final Examination (Two Hours)

8. Question paper for the mid and final term examination shall be set by the respective teacher. However, Chairperson/ Principal/ Director/ Departmental Incharge shall ensure the quality and standard of the question paper set by the teacher.

9. The teacher shall send the final award list of the course through the respective Chairperson to the office of the Controller of Examinations within 10 days after the conduct of respective examination. (A copy of the award list will be maintained by the respective department along-with the course file).

10. On receipt of the award lists, the Controller of Examinations shall notify the results and send copies to the office of the Dean/Coordinator, Director/Principal and the Chairman of the concerned Department.

3. COURSE FILE

1. Maintenance of Course File of each semester is compulsory for the teacher concerned.
2. The “Course File” will have a complete record of semester’s contents, for instance:
1. Details of students’ enrollment / registration in the program.
2. Timetable of classes.
3. Attendance
4. Course Code / Course outlines and contents as per recommendation of the respective Board of Studies.
5. Weekly breakup of classes.
6. Details of reschedule of classes, if any.
7. Brief points of lecture’s handouts (no need to attach photocopies of books and Web Pages).
8. Record of assignments/ quizzes/lab work given to the student with evaluation.
9. Mid-term and Final Term Examination question papers. Photocopy of answer sheets (Best, Average, Poor).

4. DEPARTMENTAL EXAMINATION COMMITTEE

   This Committee shall have proper role in supervising and evaluating the conduct of all examinations in the Department. The Committee may comprise the following:

   1. Chairperson/Incharge of Department (Convener).
   2. Two faculty members of the Department (one may be program coordinator and the other as a Secretary of Committee).

5. CONDUCT OF EXAMINATION

   1. All tests and examinations shall take place in the premises specified by the Departmental Examination Committee.

   2. The schedule of tests and midterm/final examinations shall be notified by the Departmental Examination Committee at the beginning of the Semester or whenever these are announced by Director Academics.

   3. Students are responsible for checking the date time and location of their examinations from the given schedules.

   4. For all examinations, the students may be required to show their students ID cards or personal ID for verification purpose.

   5. Student must write the program title, subject title, course code and title and his/her registration number, signature clearly on the front page of answer sheets.

   6. The record of question papers/marked scripts/Mid-term Examination/Final Examination etc. shall be preserved by the Controller of Examinations for two years after the completion of the degree program.

   7. Provisional announcement of the result of a program will be made by the Controller of Examinations.

   8. Final Notification of the results shall be made by the Controller of Examinations by displaying on the University Notice Board / Gazette / University Website.

6. GRADE POINT AVERAGE

   1. Grade point and equivalence between letter grading and numerical grading shall be as follows:

      

   2. Grade point (GP) shall be determined on the basis of numerical grade in the following table:

      
      *Students who secure 90% or above would be placed in the Deans Honor list.
      Note: Fraction in obtained percentage marks of a course will be rounded to the next whole number. i.e. 52.1% and 52.9% rounded to 53%.

   3. If a student fails to obtain prescribed CGPA at the end of each Semester his/her admission shall stand cancelled. However, the student may seek fresh admission
   4. The following CGPA is required to retain admission in a program and successful completion
      1. For Undergraduate Degree Programs:
         1. After first Semester required CGPA is 1.70
         2. For the completion of academic program, the required CGPA is 2.00
            

            After final examination of a semester, a student, who obtains CGPA less than 1.70, he/she will be dropped out from University rolls. And if a student, who obtains CGPA 1.70 but less than 2.00, he/she will be promoted on probation (This para should be read in conjunction with 21.7). However, for undergraduate programs, if a student is dropped out in 6th semester, then two years Associate Degree in the concerned area of study will be awarded to him/her.

      2. For MS/MPhil Degree Program
         1. At the end of the two semesters, a student must obtain a minimum Cumulative Grade Point average (CGPA) 2.50.

         2. A student, who obtains CGPA 2 or more but less than 2.30 upon the completion of course work, may be allowed to repeat maximum two courses of the lowest grades in order to improve the CGPA and to obtain the minimum of 2.50, failing which the student shall cease to be on the rolls. A student who obtains 2.35 CGPA, after the completion of course wok will be allowed to start research.

         3. Only those students who score CGPA = 2.5 will be awarded MS/ M.Phil Degree
      3. For PhD Degree Program
      1. At the end of the course work a student must obtain a minimum Cumulative Grade Point average (CGPA) 3.00.

      2. If a student obtains CGPA 2.70 or more but less than 3.00 at the end of course work, he/she may be allowed once to repeat maximum two courses of the lowest grade / failed courses, or take the additional course(s).

      3. A student, who obtains CGPA less than 2.70 shall cease to be on the rolls.
7. PROMOTION and PROBATION (Undergraduate Programs)

   1. At the end of semester, the student with Cumulative Grade Point Average (CGPA) of 1.70 or more but less than 2.00 shall be promoted to the next semester on probation.

   2. A student with a GPA/CGPA below 1.7 is automatically dropped from the University rolls.

   3. However, at the end of 5th and 7th and subsequent semesters, a student with a CGPA below 1.7 (after availing the maximum chances of probations and summers), he/she shall cease to be the student of the University. However, such a student may apply for an Associate Degree if eligible as per rules.

   4. There shall be two probations allowed for BS in an academic Program.

   5. A student who has been declared to be dropped out may be re-admitted to the first semester as a fresh candidate.

8. REQUIRED CREDIT HOURS AND DURATION OF DEGREE PROGRAMS
   Following is the minimum and maximum duration of academic programs.
   
   

   * Extension for a specific period in cases of M.Phil after 2 years and in PhD after 5 years will be granted on full justification, a progress report by the Supervisor and recommendation by the AS&RB only to those students who maintain their student status and are not absconders. Finally the extension if fully justified should be 5+2 and the 8th year should be for examination, result etc. purpose only. To provide sufficient time for thesis evaluation process, examination and result etc., the thesis should be submitted earlier than 14th semester. Both student and his/her supervisor are responsible to complete every task within 7 years.

9. REQUIREMENTS FOR THE AWARD OF DEGREE

   Within the framework of General Rules/Regulations for the award of a graduate or a postgraduate degree special/specific rules may be applicable to certain degree programs. These rules may be issued by the University in order to ensure quality standards and performance of the candidates. Candidate will be awarded the relevant degree, provided that he /she has

   1. Undertaken a program of study for a period not less than the prescribed period of study given for that program.
   2. Completed the total credit hours of courses as stated in the regulations for that degree;
   3. Passed the prescribed examinations;
   4. Fulfilled minimum course work and lab work requirements,
   5. Qualified the comprehensive examination (where applicable).
   6. In case of thesis, passed the Viva Voce and / any other mode of assessment prescribed by the University.
10. CALCULATION/COMPILATION OF THE FINAL RESULTS

    1. The CGPA will be reported up to two decimals and in case of a tie merit, position will be determined on the basis of the weighted percentage marks obtained.

    2. Compilation and notification of the results will be issued by the office of the Controller of Examinations.

Absence from any scheduled examination is permissible only in extreme situations beyond the control of the student as approved by the Vice Chancellor. Serious illness of the student or death of the immediate family member is regarded as a legitimate reason for scheduling a special examination. Even in an emergency situation, the student or someone on his/her behalf must inform the Chairperson of the Department in writing before the examination. Request for scheduling a special examination should be submitted to the Chairperson, along with other required documents, within one week of missing the examination. The Chairperson will send the case to Controller of Examinations for notification after the approval of the Competent Authority.

If a student appears in mid-term examination but cannot appear in final examination due to the reason(s) beyond his/her control except lecture shortage, may be awarded “I” grade. However, such student may appear in final examination maximum upto two months. If he/she fails to qualify the said course (s), he/she will be awarded “F” grade.

The special examination of the mid semester examination will be managed by the concerned teacher and chairperson of the department before the commencement of the final examination.

1. A 05 member Committee constituted of 02 senior faculty members, relevant chairperson of the department and dean, headed by Controller of Examinations to redress the grievances of the students about any course instructor or grades or for any other issue.

2. In respect of grade, a student must submit the grievance application if any, in writing to the Chairperson the Department within (07) seven working days of the receipt of the grade. The Chairperson of Department shall forward the grievance application to the Committee. It will be mandatory for the Committee to hear both sides (student and the instructor) and will give its final decision within (05) five working days or before the start of registration for the new semester, whichever comes earlier. The decision of the Committee will be deemed final and will be binding on all parties.

3. A Departmental Committee headed by the Chairman/ Senior Faculty Members will be constituted to check randomly a few answer papers of the final semester examination for uniformity of scoring & covering of the course content.

Courses can be taken on pass/fail basis (deficiency/audit courses). These courses can be taken only to meet the basic requirement for the respective degree program, and the grade awarded toward these courses will not be considered in calculating the GPA or CGPA.

If a student fails to attend any lecture during the first four weeks after the commencement of the semester as per announced schedule, his/her admission shall stand cancelled automatically without any notification.

1. Any candidate found guilty of following matters, his/her case will be submitted to Unfair Means Cases Committee constituted by the University. This committee will be constituted of 02 senior faculty members, Director of Students Affairs, headed by senior Professor of the University.

   1. Removes a leaf from his/her answer book, the answer book shall be cancelled.
   2. Submits forged or fake documents in connection with the examination.
   3. Commits impersonation in the examination.
   4. Copies from any paper, book or notes.
   5. Mutilates the Answer Book.
   6. Possesses any kind of material which may be helpful to him/her in the examination.
   7. Does anything that is immoral or illegal in connection with the examination and which may be helpful to him/her in the examination.
   8. Refuses to obey the invigilation staff or refuses to follow the instructions issued by the University in connection with the examination.
   9. Misbehaves or creates any kind of disturbance in or around the examination center.
   10. Uses abusive or obscene language on the answer script.
   11. Possesses any kind of weapon in or around examination center.
   12. Possesses any kind of electronic device which may be helpful in the examination

2. His/her case shall result in penalties keeping in view the nature and intensity of offence:

1. Cancellation of paper*
2. Suspension from program for one semester
3. Heavy and light Fine
4. Expulsion forever from the University
5. Any other

* Unfair Means Cases Committee will decide that the student will have to appear in summer semester/with regular semester for the cancelled paper.

1. A visually impaired student may be allowed to attempt the Mid/Final Examinations of the University on Braille/ Computer/any other means of facilitation.

2. In case a student is physically handicapped/visually impaired he/she may apply to the Chairperson of the respective department (with medical certificate as proof of her/his disability) for permission to engage a writer in Tests/ Examinations of the University two weeks before the start of Tests/ Examinations. He/She will be allowed 45 minutes (maximum) extra time to solve the question paper.

3. The qualification of the person who acts as writer of a handicapped student must be at least one step lower than that of the student. (e.g. for level 6 student, the writer should be at the most of level 5).

The answer book of a candidate shall not be re-assessed under any circumstances.

1. While re-checking does not mean re-assessment/re-evaluation/re-marking of the answer book, the Controller of Examination can arrange for re-checking of examination script by any faculty member from the relevant discipline on the complaint/request of students. Controller of Examination or any officer or rechecking committee appointed shall see that:

   1. There is no computational mistake in the grand total on the title page of the answer book.

   2. The total of various parts of a question has been correctly made at the end of each question.

   3. All totals have been correctly brought forward on the title page of the answer book.

   4. No portion of any answer has been left un-marked.

   5. Total marks in the answer book tally with the marks sheet.

   6. The hand-writing of the candidate tally in the questions/answer book.

2. The candidate or anybody on his behalf has no right to see or examine the answer books for any purpose.

3. The marks of a candidate could even decrease in the light of (a) (iii) above. In the event of reduction of marks the record shall be corrected accordingly and revised transcript will be issued.

In an exceptional case where an answer script is damaged, lost or destroyed due to unavoidable circumstances, then the student may be given the following options:

1. Average marks shall be awarded to the student in that subject/course.

2. In case of Final Examination, if the candidate so desires, s/he shall be given another chance as a special case to take the Examination in that subject/course in the next examination and no examination fee shall be charged from the student.

3. In case of Internal Assessment, if the candidate so desires, s/he shall be given another chance as a special case to take the Make-up Assessment in that subject/course in the same academic session.

1. University should conduct Convocation once in a year to award the degrees to the qualified students as per criteria.

2. Urgent degree can be issued as per policy of University upon the request of student.

3. Duplicate Degree may be issued (with completion of all requirements) to a candidate in case the original degree is lost/damaged or in case of change in the name of candidate. The candidate has to apply to the Controller of Examinations for the issuance of duplicate degree along with the relevant documentary proof as per University rules.

4. The Duplicate Degree shall be signed by the Controller of Examinations only.

1. Medals/Prizes/Rolls of Honor/Positions will be awarded to the students passing their internal as well as external examinations/term papers in the Annual as well as Semester System in the first attempt.

2. In the Semester System, Letter Grades will be awarded on the basis of GP / GPA / CGPA and Positions would be given on the basis of CGPA. In case two or more students are acquiring same CGPA only then the Position would be decided on the basis of percentage among those students.

3. The disciplines where number of students is less than 05, no position will be awarded in semester system.

4. No medal and roll of honor will be granted to candidates who passed the examination in 2nd attempt.

5. In case the result of the candidate is not declared within the prescribed time of the degree, then no medal will be awarded.

6. No Medal/Roll of Honor will be awarded in the case of improving CGPA.

1. The University will develop and implement a code of academic integrity for all faculty and students to stay away from academic dishonesty in all scholarly endeavors. For any violation of the code, appropriate disciplinary steps prescribed in the honor code will be taken.

2. The HEC policy for plagiarism will be a prominent part of the Honor Code. A clearly defined process of due diligence by the University is mandatory to deter academic dishonesty and promote ethical principles governing academic behavior.

1. Supervisory committee, research topic and synopsis are proposed by the respective board of Studies and recommended by the Chairman/Director of the institute/ Principal and Dean of the faculty concerned shall be approved by the ASRB and would be notified by the Director Advanced Studies.

2. Supervisory Committee shall consist of 03 members of the department. Therefore, the constitution of the Committee is given as under:

   1. Supervisor

   2. Member-1

   3. Member-2

   However, if an outstanding specialist in a major or minor/elective field of study is available outside the department/University, he/ she may be taken as a member of the Supervisory Committee as “ Supervisor-2”.

3. Supervisor of the student will act as Chairman of the Supervisory Committee.

4. Supervisory Committee may be revised with the reasons (retirement, death, left the institution and due to unavoidable circumstances) through respective BOS and finally approved by ASRB. Further all the rules there in laid by HEC from time to time will be followed strictly.

5. In case, a student duly recommended by the Chairman/ Director/ Principal is concerned to conduct his/her complete/part of thesis research in other institution/ laboratory, is allowed by the office of the Dean/Director; the helping scientist will be taken as Supervisor-2 in the Supervisory Committee of the student. However, the university will not bear any financial liability in this context.

6. The Professor emeritus may act as supervisor/member of supervisory committee of postgraduate students if he/she is stationed at Faisalabad.

7. Foreign Faculty members, HEC National Professors/HEC eminent scientists may act as supervisor/member of the supervisory committee provided that they are appointed for three years.

8. Faculty on Tenure Track System (TTS) / Interim Placement of Fresh PhD program (IPFP) will be considered at par with regular faculty for appointment as member of supervisory committee.

9. Contract teachers may act as Supervisor / Member of the Supervisory Committee only in M.Phil Program where there is shortage of regular faculty members.

1. Candidates pursuing a program of study which includes research component must pass the prescribed courses before proceeding with the research work & also fulfill the residential requirements. He/she is required to submit thesis submission form and thesis examination fee before the submission of thesis.

2. For the evaluation of research reports at under graduate level an examination committee comprising senior faculty members of the department will be formulated by the respective chairperson of the department.

3. The topic of the Thesis and the panel /list of the External Examiners are to be approved by the Board of Studies of the concerned Department.

4. Thesis/Research report has to be submitted within 60 days (90 days for PhD) after the last day of termination of last semester unless extension has been approved by the Competent Authority.

5. The student who will enroll beyond their stipulated limit of the semesters will have to pay an additional tuition fee of 50% for every semester above the regular fee.

6. The thesis must be prepared in accordance with the guidelines provided by the academic department/faculty concerned.

7. The thesis duly certified by the Supervisory Committee that the contents and form of the thesis are satisfactory for submission shall be sent to the external examiner by the office of the Controller of Examinations (CE) for evaluation. A panel of three examiners per student shall be submitted to the CE office by the Chairman of the respective Board of Studies on or before the submission of thesis.

8. Candidates must submit the required number of the copies of the thesis as determined by the program for the purpose of assessment and examination. Original Plagiarism report along with the certificate from Supervisor and Declaration by the student must be submitted while submitting the thesis to the respective Directorate. The Directorate shall notify the dates for the final thesis submission.

9. The thesis shall be evaluated by a Board of Examiners comprising members of the Supervisory Committee and external examiners appointed by the Vice Chancellor from the panel of names recommended by the Board of Studies. The external examiner/s shall be given reasonable time to go through the contents of the thesis critically. Total marks so awarded will be converted into a letter grade as mentioned under clause 16.5 above and average grades on the basis of course work and thesis will then be worked out to calculate the final CGPA.

10. Supervisor, after consultation with the external examiner shall decide the date, time and venue (in campus) for thesis evaluation.

11. The thesis evaluation should be completed within six months from the date of dispatch of thesis by the Controller of Examinations to the quarter concerned. The Controller of Examination shall get the approval of the external examiner from the Vice Chancellor and thesis shall be dispatched to him/her accordingly. In case of regret from the first External Examiner nominee(s), second approval of External Examiner nominee (s) shall be sought within eight weeks from the Vice Chancellor by the Controller Examination. However, the Vice Chancellor may allow extension for thesis evaluation up to one year in hardship cases.

12. The supervisor shall send the award list of thesis examination after counter signature of the Chairperson to the office of the Controller of Examinations after making sure that the student has incorporated the suggested improvements. The Controller of Examinations shall notify the result of the student after receiving three hard bound copies of thesis.

13. In case of disagreement between the Supervisory Committee and the External Examiner regarding the acceptance of the thesis it shall be referred to another external examiner whose decision shall be final.

14. If a candidate fails in the thesis examination, he/she will submit a revised thesis within six months after the date of declaration of the result of the last thesis examination, on payment of the prescribed thesis examination fee. He/she can avail this chance only once.

15. If the thesis, submitted by a candidate for final evaluation, is proved to be copied/ plagiarized at the time of viva-voce examination, it will be liable to be rejected on the report of Board of Examiners and the Controller of Examinations will declare the candidate fail in thesis examination. The admission of such candidate shall be cancelled and he/she shall not be readmitted under any circumstances.

16. If the thesis of a candidate is proved to be plagiarized after its evaluation and declaration of result, previous result of the candidate will be cancelled and he/she will be declared to have failed in thesis examination. Such a candidate shall not be re-admitted under any circumstances.

17. To publish an approved thesis or any portion of it, the student must indicate clearly that the said thesis was submitted to the University as fulfillment of requirement for the Degree Program.

18. The University reserves the right to use the thesis or otherwise for teaching and research purposes as and when required.

19. After submission of the thesis, the students will not be allowed to stay in the University hostels.

20. The Convener of the Board of Studies (BoS) shall act as Chairman of thesis examination.

21. Color of the thesis cover for various programs will be as under:

    BS Blue

    MS/MPhil /LLM Black

    PhDDark Green

    Note: Writing on the thesis cover binding will be in golden, engraved, bold, Times New Roman/Ariel form.

22. Office of the University will maintain student record for 3 years after the declaration of final result. After that period, the record may be disposed off with the permission of the Vice Chancellor.

1. Every member of the University community is responsible for upholding the highest standards of honesty at all times. Academic honesty is expected from all the concerned (the students, teachers, technical and administrative staff etc.) of all levels.

2. Cheating, i.e using or attempting to use unauthorized assistance, material or study aids in examinations or academic work will be called for disciplinary action.

3. Plagiarism: using the data, or written material without specific or proper acknowledgment is an academic dishonesty that shall result in disciplinary action.

4. Tempering or an attempt to temper any academic record or transcripts in any manner will result in the termination of the study of the student involved.

5. Exchanging or passing information to other students through any electronic or network means during an examination is considered cheating and shall be liable to disciplinary action.

6. Any form of unfair means or irregularity by a student or a group of students will be immediately reported to the Departmental Examination Committee which will forward it to Discipline Committee (Examinations) for establishing facts and fixing responsibility (ies). Severity of penalty imposed on the student can range from termination or expulsion from the Programs for a specified period or monetary fines or both.

For admission of candidates from other Universities, Colleges, Institutes, etc. to this University whose courses/examinations are different from the corresponding courses/examinations of this university, a standing committee of the Academic Council called the Equivalence Committee, shall be set up to examine the cases of such students and make recommendations to Vice Chancellor for final approval on behalf of the Academic Council. The members of the equivalence committee shall hold office for two years.
**Regarding conversion of grades/marks obtained in Semester system into Annual system or vice versa and course waiver per students under migration.

Notwithstanding anything contrary to these Regulations/Rules, the Vice Chancellor shall have the powers conferred by the statuary bodies to issue order,69 directions or instructions for the smooth working of the Academic affairs of this University and on the issue(s) which are not covered under these “Semester Rules”, where any rule(s) /Regulation(s) are silent or in cases of ambiguity or discrepancy regarding the interpretation of these Rules, the decision of the Vice Chancellor shall be final.

1. All the academic matters shall be routed through proper channel i.e. through the Chairperson/Incharge of the Department/Director and Principal/Dean/Coordinator of the faculty concerned.

2. After submission of the thesis, the students will not be allowed to stay in the University hostels.

3. Office of the Director, Advanced Studies/ Undergraduate Studies will maintain student’s record for 3 years after the declaration of final result. After that period, the record may be disposed off with the permission of the Vice Chancellor.

4. There should be at least three full time PhD Faculty members in the relevant subject to launch the PhD program.