- ADMISSION CRITERIA
- MEDIUM OF INSTRUCTION
- DURATION OF THE COURSE
- DURATION OF THE SEMESTER
- SCHEME OF STUDY
- CREDIT HOURS REQUIREMENT FOR THE VARIOUS DEGREES
- ROUTING OF ACADEMIC MATTERS
- DEFICIENCY COURSES
- TIME FOR ADMISSION
- UNIVERSITY EMPLOYEES
- AUTHORITY OF ADMISSION
- DISCONTINUATION/FREEZE OF STUDY/SEMESTER
- SUPERVISORY COMMITTEE
- REVISION OF COURSE REGISTRATION FORM
- COURSE OF STUDY
- Grade Point Average
- Thesis/ Research Report
1. ADMISSION CRITERIA
1.1 Minimum Academic Requirement: A candidate seeking admission to the degree of M.Sc. / MA / MBA / M.Com/ MPA/ LLB, must have passed Bachelor degree or equivalent examination in second division with at least 45% marks (under annual system) or at least 2.0 CGPA out of 4.0 (under semester system) from any HEC recognized institution, in a field of study relating to the respective subject he/she desires to take admission.
1.2 Domicile: The candidate should submit the domicile of Punjab. Candidate with domicile other than the Punjab has to produce a nomination letter from his/her respective provincial government against the reserved seats if there are any. Foreign students can also apply through the relevant Federal Ministry and relevant department(s).
1.3 Medical Certificate: At the time of the first enrollment, candidate must produce a certificate from the University Resident Medical Officer to the effect that he/she is free from any communicable (contagious) disease or mental or physical disability which is likely to stand in the way of his/her pursuing the chosen field of study.
1.4 Age/Gender: There shall be no gender discrimination for admission to the master programmes. The maximum age limit is 26, which may be relaxed up to 2 years by the competent authority in exceptional cases.
1.5 No Objection Certificate (NOC): NOC is required from degree holders from other universities for the registration in GC University, Faisalabad.
1.6 Candidates seeking admission to all master degree programmes shall have to appear for NTS subject test. Qualifying percentage shall be fixed for each programme by the GC University, Faisalabad.
2. MEDIUM OF INSTRUCTION
2.1 The medium of instruction and examination shall be English (Except Faculty of Islamic and Oriental Learning, which shall be in Urdu or their relevant subject language).
3. DURATION OF THE COURSE
3.1 The duration for the Master Degrees shall not be less than four and more than six semesters in full residence and not less than six and more than eight semesters for the university employees admitted as part time students. However, in case of M.B.A (3½) the minimum residential period shall not be less than seven and more than ten semesters. In case of LLB (3 years), it shall not be less than six semesters and more than nine semesters.
3.2 The employees of the government/other agencies nominated for admission at this university shall have to take study leave to pursue studies as a regular student, failing to fulfill this conditions, his/her admission shall be cancelled. However, after getting admission by a nominee in the university, it would be obligatory for the parent department to sanction the study leave or grant extension in the leave in favour of the nominee within one semester of his/her admission, otherwise the admission shall stand cancelled.
4. DURATION OF THE SEMESTER
4.1 There shall be 2 semesters (fall and spring) of 18 weeks each and a summer session of 8 to 10 weeks in each academic year. The commencement of semesters shall be regulated by the Academic Council.
(Explanation: Out of 18 weeks, 16 weeks shall be actual teaching time; the rest can be utilized for enrollment, conduct of examinations and declaration of results, etc.).
(a) Summer session shall be optional. Students, who desire to take deficiency courses as approved in their course work programmes, failed courses and the courses in which they are allowed to improve grades under the rules, may enroll during this session. It shall not count towards residential requirements.
(b) In Summer session, double classes will be held to compensate the normal study hours of a regular semester and 75 percent attendance in theory and practical separately for each course, shall be observed.
5. SCHEME OF STUDY
The subjects of study for the degree programmes may be amended from time to time. A student shall present an acceptable thesis/research report in addition to completing his/her approved Course Work in order to qualify for the award of the degree.
6. CREDIT HOURS REQUIREMENT FOR THE VARIOUS DEGREES
6.1 The minimum credit hours requirement for instituting the various degree programmes shall be as following;
|M.Sc. / MA. / M.Com/ MPA||66 credit hours|
|MBA (3 ½ years)||96 credit hours|
|LLB (3 year)||99 credit hours|
Note: Students are required to complete the prescribed number of credit hours by opting one of the following options.
1. Course work only
2. Course work and a thesis of 06 credit hours
3. Research report of 5 credit hours or internship for those subjects where it is required.
7. ROUTING OF ACADEMIC MATTERS
7.1 All the academic matters shall be routed through proper channel i.e. through the Chairman of the Department, Director, Principal and Dean of the faculty concerned.
8. DEFICIENCY COURSES
8.1 If the course(s) studied by a candidate in his /her previous degree (on the basis of which admission is requested) does not provide adequate background for the degree programme of study, he/she may be required to rectify the deficiency by taking additional course(s) as determined by the respective Departmental Board of Studies.
9. TIME FOR ADMISSION
9.1 Admissions shall be conducted in the fall semester and only once in a calendar year. If a candidate fails to complete enrollment, his/her admission shall stand cancelled. However, nominees of HEC, GCUF, foreign countries and other government organizations, may be admitted up to the end of each semester with the condition that they will have to cover up the courses by taking seminars, special problem and research project.
10. UNIVERSITY EMPLOYEES
10.1 The Academic Staff: A teacher/researcher of the GC University, Faisalabad (regular) may be allowed to enroll himself/herself for post graduate courses after getting permission from the competent authority. He/she under this arrangement will be a part time student and full time employee. He/she will be allowed to enroll maximum two courses and one seminar or special problem in a semester and will be exempted completely from university dues except the examination fee. In case, he/she intends to take maximum credit hours allowed to a full time student then he/she will have to take leave from the University and pay full University dues.
10.2 Administrative Staff: The administrative staff of the GC University, Faisalabad (regular) will be treated at par for admission to various post graduate courses under evening programme after getting permission from the competent authority. He/she will take maximum of two courses, one seminar or special problem and will be exempted completely from the university dues except the examination fee. He/she, under this arrangement will be a part time student and a full time employee. In case, he/she intends to take maximum credit hours or take morning courses he/she will have to take leave from the university and pay full dues. However, the number of seats for admission to various degree programmes for administrative staff might be fixed by the Vice Chancellor.
11. AUTHORITY OF ADMISSION
11.1 The admission to degree programmes shall be made by the Advanced Studies and Research Board on the basis of merit list prepared and checked by the Directorate of Advanced Studies.
11.2 Lists of selected candidates would be displayed by the Director Advanced Studies and if needed subsequent lists would be displayed till the last seat is filled up.
(Explanation: The last list would be displayed keeping in view that 75 percent lectures are still remaining).
11.3 The Advanced Studies and Research Board may refuse admission of a candidate without assigning any reason.
12. DISCONTINUATION/FREEZE OF STUDY/SEMESTER
12.1 A student may discontinue enrolled semester before appearing in the final examination with the permission of the Vice Chancellor obtained through the Director Advanced Studies on the recommendations of the Chairman/Director and Dean/Principal, on account of sickness duly certified by the University Medical Officer or due to circumstances beyond his/her control subject to fulfillment of condition that the student has passed the final examination of previous semester with minimum prescribed GPA/CGPA required for the said degree programme.
12.2 The facility of discontinuation can be availed only once during the whole degree programme and that too for one semester only.
12.3 A candidate shall not ordinarily be allowed to discontinue/ studies during the 1st semester.
12.4 A student so permitted to discontinue is required to resume his/her studies from next semester on the recommendation of Chairman/ Director/ Principal/Dean concerned and notified by the Director Advanced Studies.
12.5 During the semester freeze, bonafide status of the student shall remain suspended. He/she will not be entitled to avail any privilege of a regular student.
12.6 A HEC fellowship awardee will be allowed to join a training programme with the condition that his / her training would not disturb his/her enrollment in the University will remain in contact with the concerned department. On his returning and rejoining the university, he / she would have to meet the enrollment formalities (Ex-post-facto) of this period (the whole period of HEC scholarship) and it would also be included in the period of residential requirements of the scholar.
13.1 An application for enrollment on the prescribed Course Registration Form accompanied by proof of paid fee (bank receipt) shall be presented to the office of the Director Advanced Studies on the day(s) notified for the enrollment.
13.2 The Director Advanced Studies under special circumstances and on payment of late fee of Rs.500 /- may permit a student to enroll within ten days after the commencement of the classes.
13.3 The Vice Chancellor may allow a student to be enrolled till the last day of the 4th week after the commencement of classes, with double late fee i.e., Rs.1000.
13.4 Enrollment in absentia is not allowed. Student is required to be present in person with a proof of identification (University Identity Card or Computerized National Identity Card etc.) for enrollment.
13.5 Enrollment will only be considered complete when Course Registration Form is submitted to the office of the Director, Advanced Studies. Only depositing of fee will not serve the purpose.
13.6 A candidate admitted to a degree programme shall, far so long as he/she has not submitted thesis, have to enroll for each semester.
13.7 The student who enrolls the 5th and 6th semesters will have to pay additional fee of 50% and 100%, respectively over and above the regular fee.
14.1 If a student fails to enroll in any semester(s) without permission of the competent authority, he/she shall cease to be on the rolls of the university and in case he/she desires re-admission, he/she shall have to apply for the same.
14.2 The Advanced Studies and Research Board (ASRB) may re-admit such a candidate subject to the payment of Rs. 2,000/- as re-admission fee and Rs. 10,000/- as per semester gap fee, if applicable.
14.3 The ASRB may refuse the readmission if the reasons presented are not convincing.
Note: The period of gap semester will not be counted towards residential requirements.
15. SUPERVISORY COMMITTEE
a) The supervisory committee of a student shall be proposed by the respective Board of Studies of the Department/Institute during 1st semester.
b) Supervisory committee shall consist of two teachers from the major field of study and one from the minor/elective field of study. However, if an outstanding specialist in a major or minor/elective field of study is available outside the university, he/ she may be taken as a member of the supervisory committee in place of a teacher or as an additional member.
c) Supervisor of the student will act as chairman of the supervisory committee.
d) Supervisory committee proposed by the respective Board of Studies and recommended by the Chairman/ Director of the Institute/ Principal and Dean of the faculty concerned, shall be approved by the Advanced Studies and Research Board and notified by the Director Advanced Studies.
e) Supervisory committee may be revised according to the regulation (15.1 (a) to (d)) with the reasons of change to be recorded.
15.2 In case, a student duly recommended by the Chairman, Director, Principal and Dean of the faculty concerned to conduct his/her complete/part of research thesis in other institution/laboratory, is allowed by the Director Advanced Studies, then the helping scientist / specialist may be taken as co-supervisor/special member on the supervisory committee of the student. However, the university will not bear any financial liability in this context.
15.3 The Professor Emeritus may act as supervisor/member of supervisory committee of postgraduate students if he/she is stationed at Faisalabad.
15.4 Foreign Faculty members, HEC National Professors/HEC Eminent Scientists may act as supervisor/member of the supervisory committee provided that they are appointed for three years.
15.5 Retired teachers of the GC University, Faisalabad may continue as supervisor/member of the supervisory committee to their previous postgraduate students if they had supervised the student up to the approval of the synopsis. However, on re-employment for three years they may be given supervision of a new student.
15.6 Adhoc/contract teachers may act as supervisor / member of the supervisory committee only where there is shortage of regular faculty members. Faculty on Tenure Track System (TTS) / Interim Placement of Fresh Ph.D Programme (IPFP) will be considered as regular faculty for the subject purpose.
16. REVISION OF COURSE REGISTRATION FORM
16.1 A student may be permitted to revise his/her Course Registration Form within 20 days from the commencement of classes. After this period he/she may be allowed to revise Course Registration Form up to 28th day from the commencement of classes on payment of Rs.1, 000/- as Course Registration Form revision fee.
16.2 The students of first semester may be allowed to revise his/her Course Registration Form within 30 days of the last date of enrollment.
17. COURSE OF STUDY
17.1 All post-graduate courses will be designated appropriate course code numbers and will be preceded by suitable alphabets indicating the name of the respective department.
17.2 A full time student can enroll up to 18 credit hours in a semester and 9 credit hours during summer session. However, the Vice Chancellor may relax enrollment up to 2 credit hours for a semester/summer session in special cases.
17.3 Out of the total number of credits referred to the Regulation 6.1, only one credit hour each shall be earned through Seminar and Special Problem.
17.4 A course can be repeated three times (enrolled four times) at the most. The Controller of Examinations office will mention corresponding repetitions in the result notification and the student shall mention repetition status in the Course Registration Form.
17.5 Transfer of Credits: The Advanced Studies and Research Board, may consider credits earned by a student at another HEC recognized institution, subject to a maximum of 50 per cent of the minimum credit requirement for the degree, on the recommendations of Equivalence Committee provided that:
a) The contents of the course(s) for which credit is claimed, are identical or similar to the course included in his/her planned course work and the courses for which credit is claimed has not been used for another degree.
b) Courses with less than B grade shall not be considered for transfer of credit.
17.6 Students would submit their Course Work Programme during first semester and Synopsis during the 3rd semester of their programme of study.
17.7 A course studied to qualify a degree will not be taken / considered for any other higher degree programme.
17.8 Credit earned for a course shall laps on the expiry of five years for regular student and seven years for part time student from the end of the semester in which the course was qualified. The Advanced Studies and Research Board may revalidate the lapsed courses for special reasons to be recorded.
Explanation: Deficiency course once qualified will not lapse and shall not be called in question again and need not to be revalidated.
17.9 No course shall carry more than 4 credit hours.
18.1 Examination Fee: University examination fee shall be charged at the time of enrollment of each semester.
18.2 Tests and Examinations:
a) There shall be two examinations mid and final in each semester. In addition to these examinations, the teacher shall give home assignments and quizzes etc. to the students. The form of these examinations will be left to the teacher who will be solely responsible for the conduct of examination as well as evaluation in his/her course. The grade given in the course by the teacher shall be final but.
b) Only those students, who have at least 75% attendance in theory and practical separately in each course, shall be eligible to appear in the final examination.
c) A teacher shall report to the Dean/Director/Principal concerned through the Chairman of the concerned Department, the names of students who are absent from the lectures / practical continuously for seven days to enable Director Advanced Studies to strike off names of such students. He/she may be readmitted under the university rules or may be refused admission if the reasons advanced for readmission are not convincing.
18.3 The final examination for a semester shall be held on a date and time and place to be notified by the teacher in advance.
18.4 To pass a deficiency course a student is required to obtain at least “C” grade.
18.5 The scripts of each examination shall be discussed with the students.
18.6 The mid-semester examination shall be held during 9th week of the semester which shall carry 30 per cent of the total allocated marks for the course. This examination shall be held by the teacher concerned who shall determine the form of the examination.
18.7 For the purpose of evaluation, one credit will carry 20 marks e.g. a four credits course will carry 80 marks. These marks will be divided in accordance with the credits assigned to theory and practical for each course.
18.8 The following weightage shall be given to the examinations, home assignments;
|B||Home assignments quizzes, presentations||20%|
(Fraction in total marks of a course will be rounded to the nearest whole number)
18.9 The duration of examination shall be as under;
|Mid-Semester Examination||One Hour|
|Final Examination||Two to three hours|
18.10 Final examination covering the full syllabus with at least 25% of the course of midterm as well, shall be held at the end of each semester.
18.11 Question paper for the mid and final term examination shall be set by the respective teacher. However, Chairman / Director / Principal shall ensure the quality and standard of the question paper set by the teacher.
18.12 To qualify a course, it is essential to pass separately in the theory and practical examinations.
18.13 The teacher shall send the final award list along with answer sheets of mid, final and practical for the course to the office of the Controller of Examinations within 10 days after the end of a semester. Advanced Studies and Research Board may condone the delay in result submission. A soft copy of the award list should also be sent to the office of the Chairman, Director, Principal of the College and Director Advanced Studies.
18.14 On receipt of the award list, the Controller of Examinations shall notify the results and send copies to Chairman, Director, Principal, Dean and Director Advanced Studies
19. Grade Point Average
19.1 Grade point and Equivalence between letter grading and numerical grading shall be as follows:
|B||3||65 – 79.99||Good|
|C||2||50 – 64.99||Satisfactory|
|D||1||40 – 49.99||Pass|
19.2 If a student fails to obtain 2.0 CGPA at the end of each academic year (fall, spring and following summer) his/her admission shall stand cancelled. However he/she may seek fresh admission.
Note: The student who avails only one regular semester (fall/spring) must obtain 2.0 GPA at the end of summer session of the same academic year to remain on roll.
19.3 A student, who obtains 2.0 CGPA or more but less than 2.5 upon the completion of entire approved course work, may be allowed to repeat once the courses of the previous semesters in which he/she had obtained the lowest grades in order to improve the CGPA so as to obtain the minimum of 2.5 failing which he/she shall cease to be on the rolls.
19.4 CGPA of 2.5 out of 4.0 is required to qualify for the award of degree.
20. Thesis/ Research Report
20.1 A student shall be entitled to submit thesis for examination after he/she has qualified the approved course work and has also fulfilled the residential requirements. He/she is required to submit thesis submission form and thesis examination fee before the submission of thesis.
20.2 The thesis shall be completed according to the guidelines approved by the Advanced Studies and Research Board and shall be submitted to the office of the Director Advanced Studies within 60 days after the last examination paper.
20.3 The thesis duly certified by the supervisory committee that the contents and form of the thesis are satisfactory for submission shall be sent to the external examiner by the office of the Controller of Examinations for evaluation. A panel of three examiners per student shall be submitted to the CE office by the Chairman of the respective Board of Studies on or before the submission of thesis.
20.4 The thesis shall be evaluated by a Board of Examiners comprising members of the supervisory committee and one external examiner appointed by the Vice Chancellor from the panel of names recommended by the Board of Studies. At least three members of the Boards of Examiners of whom one must be an external examiner shall be appointed to evaluate the thesis, hold a viva voce examination and such other tests as they are considered necessary for the degree. The external examiner shall be given reasonable time to go through the contents of the thesis critically. The viva voce examination would be conducted at least after one week of the receipt of thesis by the external examiner.
20.4.1 There shall be 120 marks corresponding to 06 credit hours allocated for thesis.
20.4.2 Total marks so awarded will be converted into a letter grade as prescribed in regulation No. 19.1 and average grades on the basis of course work and thesis will then be worked out to calculate the final CGPA.
20.4.3 Original plagiarism report along with the certificate from supervisor and declaration by the student must be submitted while submitting the thesis to the Directorate of Advanced Studies. The Directorate of Advanced Studies shall notify the dates for the semi final and final phases of thesis submission.
20.4.4 The thesis evaluation should be completed within six months from the date of dispatch of thesis by the Controller of Examinations to the quarter concerned. The Controller of Examination shall get the approval of the external examiner from the Vice Chancellor and thesis shall be dispatched to him/her accordingly. In case of regret from the first External Examiner nominee(s), second approval of External Examiner nominee(s) shall be sought within eight weeks from the Vice Chancellor by the Controller of Examinations. However, the Vice Chancellor may allow extension for thesis evaluation up to one year in hardship cases.
20.4.5 Supervisor, after consultation with the external examiner shall write to the Controller of Examinations for notifying the date, time and venue of thesis evaluation.
20.4.6 The supervisor shall send the award list of thesis examination after counter signature of the Chairman to the office of the Controller of Examinations after making sure that the student has incorporated the suggested improvements. The Controller of Examinations shall notify the result of the student after receiving three bound copies of thesis.
20.4.7 The color of hard bound cover of Master programme shall be maroon.
20.5 In case of disagreement between the Supervisory Committee and the External Examiner regarding the acceptance of the thesis it shall be referred to another external examiner whose decision shall be final.
20.6 If a candidate fails in the thesis examination, he/she may enroll again and will submit a revised thesis within six months after the date of declaration of the result of the last thesis examination, on payment of the prescribed thesis examination fee. He/she can avail this chance only once.
20.7 If the thesis, submitted by a candidate for final evaluation, is proved to be copied/ plagiarized at the time of viva-voce examination, it will be liable to be rejected on the report of Board of Examiners and the Controller of Examinations will declare the candidate fail in thesis examination. The admission of such candidate shall be cancelled and he/she shall not be readmitted under any circumstances.
20.8 If the thesis of a candidate is proved to be plagiarized after its evaluation and declaration of result, previous result of the candidate will be cancelled and he/she will be declared to have failed in thesis examination. Such a candidate shall not be readmitted under any circumstances.
21.1 The students who enroll extra semesters beyond their minimum residential requirement will not be allowed hostel accommodation.
21.2 After submission of the thesis, the students will not be allowed to stay in the University hostels.
21.3 Office of the Director, Advanced Studies will maintain student’s record for 3 years after the declaration of final result. After that period, the record may be disposed off with the permission of the Vice Chancellor.
21.4 Office of the Controller of Examinations shall keep scripts of student’s examinations for one semester.