Note: These rules are updated according to Prospectus 2014
1.1 Minimum Academic Requirement: A candidate seeking admission to the degree must have M.Phil./MS/ six years education after F.A./F.Sc./A-Level/ any other equivalent Educational Certification for the degree on the basis of which admission is requested, in at least first division/CGPA 3.00) and have qualified a GRE (subject) Type Test as prescribed by HEC and adopted by the Advanced Studies and Research Board of Government College University, Faisalabad.
.1.2 Domicile: The candidate should submit the domicile of Punjab. Candidate with domicile other than Punjab has to produce a nomination letter from his/her respective provincial government against reserved seats if there are any. Foreign students can also apply through the relevant Federal Ministry and their relevant department(s).
1.3 Medical Certificate: The candidate must produce at the time of the first enrollment, a certificate from the University Resident Medical Officer to the effect that he/she is free from any communicable (contagious) disease or mental or physical disability which is likely to stand in the way of his/her pursuing the chosen field of study.
1.4 Age/Gender: No age or gender discrimination for the admission in Ph.D. programs shall be observed as long as there is no physical or mental handicap.
1.5 No Objection Certificate (NOC): NOC is required from degree holders from other universities for registration in Government College University, Faisalabad.
2.1 The medium of instruction and examinations shall be English (Except Faculty of Islamic and Oriental learning, which shall be in Urdu or their relevant subject language).
3.1 The duration for the Degree of PhD shall not be less than six and more than ten semesters in full residence and not less than eight and more than twelve semesters for the university employee admitted as part time students.
3.2 The employees of the government/ other agencies nominated for Ph.D. degree at this University shall have to take study leave to pursue studies as a regular student, failing which he/ she shall not be admitted. However, after getting admission by a nominee in the university, it would be obligatory for the parent department to sanction the study leave or extension in the leave in favour of the nominee within one semester failing which his/her admission shall stand cancelled.
4.1 There shall be 2 semesters (Fall and Spring) of 18 weeks each in an academic year. The commencement of semesters shall be regulated by the Academic Council.
(Explanation: Out of 18 weeks, 16 weeks shall be actual teaching time; the rest may be utilized for enrollment, conduct of examinations and declaration of results, etc.)
5.1 The subjects of study for the degree programs are given in schedule – III, which may be amended from time to time. A student shall present an acceptable thesis in addition to completing his/her approved course work and comprehensive examination in order to qualify for the award of the degree.
6.1 A student admitted to the degree program shall take minimum 18 credits followed by comprehensive examination. He/she will have to defend Ph.D. synopsis and thesis at university level. Deficiency course(s) shall not be counted toward the minimum credit hours requirement.
6.2 Public thesis defense is mandatory, in the presence of a board of senior researchers, consisting of members from an outside organization or a university. The defense is done in a public presentation in which teachers, students, and the general public can participate. The scholar presents his/her research work and answers the questions of the audience The University will notify in advance the date, time and venue of the event via its website, newsletters and news papers etc.
7.1 All the academic matters should be routed through the proper channel i.e. through the Chairman/Incharge of the Department/Director and Principal / Dean of the faculty concerned.
8.1 If the course(s) studied by a candidate in his /her previous degree (on the basis of which admission is requested) does not provide adequate background for the degree program of study, he/she may be required to makeup the deficiency by taking additional course(s) as determined by the respective Departmental Board of Studies.
9.1 Admission may be conducted twice a year i.e. in the fall semester and spring semester. If a candidate fails to complete enrollment, his / her admission shall stand cancelled. However, nominees of HEC, GCUF, foreign countries and other government organizations, may be admitted up to the end of each semester with the condition that they will have to cover up the courses by taking seminars, special problem and research project.
10.1 The Academic Staff: A teacher / researcher of the GC University, Faisalabad (regular) may be allowed to enroll himself / herself for post graduate courses after getting permission from the competent authority. He / she under this arrangement will be a part time student and a full time employee. He / she will be allowed to enroll maximum of two courses and one semester or special problem in a semester and pay half dues of the semester along with examination fee. In case, he / she intends to take maximum credit hours allowed to a full time student then he / she will have to take leave from the University and pay full University dues.
10.2 Administrative Staff: The administrative staff of the Government College University, Faisalabad (regular) will be treated at par for admission to various post graduate courses under evening program after getting permission from the competent authority. He / she will take maximum of two courses, one seminar or special problem and pay half dues of the semester along with examination fee. He / she under this arrangement will be a part time student and a full time employee. In case, he / she intends to take maximum credit hours or take morning course he / she will have to take leave from the university and pay full dues. However, the number of seats for admission to various degree programs for administrative staff might be fixed by the Vice Chancellor.
11.1 The admission to a degree program shall be made by the Advanced Studies and Research Board on the basis of merit list prepared and checked by the Directorate of Advanced Studies.
11.2 Lists of selected candidates would be displayed by the Director Advanced Studies and if needed subsequent lists would be displayed till the last seat is filled up.
(Explanation: The last list would be displayed keeping in view that 75% attendance in lectures would not suffer).
11.3 The Advanced Studies and Research Board may refuse admission of a candidate on disciplinary, moral or on the violation of university rules.
12.1 A student may discontinue enrolled semester before appearing in the final examination with the permission of the Vice Chancellor obtained through the Directorate of Advanced Studies on the recommendations of the Dean / Director / Principal because of sickness duly certified by the University Medical Officer or due to any circumstances beyond his/her control.
12.2 The facility of discontinuation can be availed only once during the whole degree program.
12.3 A student so permitted to discontinue is required to resume his/her studies from next semester on the recommendation of Chairman/ Director/ Principal/ Dean concerned and notified by the Director Advanced Studies.
12.4 A Candidate shall not ordinarily be allowed to discontinue studies during the first semester
12.5 During the semester freeze, bonafide status of the student shall remain suspended. He/She will not be entitled to avail any privilege as that of a regular student.
12.6 An HEC fellowship awardee will be allowed to join a training program with the condition that his/her training would not disturb his/her enrollment in the University and will remain intact. On his/her returning and rejoining the University, he would have to meet the enrollment formalities (Ex-post-facto) of this period (the whole period of HEC scholarship) and it would also be included in the period of residential requirements of the scholar.
13.1 An application for enrollment on the prescribed form (Course Registration Form), accompanied by proof of fee payment (bank receipt) shall be presented to the office of the Director Advanced Studies on the day(s) notified for enrollment.
13.2 The Director, Advanced Studies under special circumstances and on payment of late fee prescribed for this purpose, may permit a student to enroll within ten days after the commencement of the classes.
13.3 The Vice Chancellor may allow a student to be enrolled till the last day of the 4th week after the commencement of classes under special circumstances, in individual cases and reasons to be recorded, with double late fee prescribed for this purpose.
13.4 Enrollment in absentia is not allowed. Student is required to be present in person with a proof of identification (University Identity Card or Computerized National Identity Card etc.) for enrollment.
13.5 Enrollment will only be considered complete when Course Registration Form is submitted to the office of the Director, Advanced Studies. Only depositing of fee will not serve the purpose.
13.6 A candidate admitted to a degree program shall so long as he/she has not submitted thesis, has to enroll for each semester.
13.7 The students who will enroll in 9th and 10th semesters will have to pay additional fee of 50% and 100%, respectively over and above the regular fee.
14.1 If a student fails to enroll in any semester(s) without permission of the competent authority, he/she shall cease to be on the rolls of the University and in case he/she desires readmission, he/she shall have to apply for re-admission.
14.2 The Advanced Studies and Research Board may readmit such a candidate subject to payment of readmission fee of Rs.1000/- and full fee of semester(s) for the gap period if any and the period of gap semesters(s) will not be counted towards his/her residential requirement.
14.3 The ASRB may refuse the re-admission if the reasons presented before the Board are not convincing.
Note: The period of gap semester will be counted towards residential requirements.
15.2 In case, a student duly recommended by the Chairman and Dean/Director/ Principal concerned to conduct his/her complete/part of thesis research in other institution/laboratory, is allowed by the Director Advanced Studies the helping scientist may be taken as co-supervisor/special member on the Supervisory Committee of the student. However, the university will not bear any financial liability in this context.
15.3 The Professor Emeritus may act as supervisor/member of Supervisory Committee of postgraduate students if he/she is stationed at Faisalabad.
15.4 Foreign Faculty members, HEC National Professors/HEC Eminent Scientists may act as supervisor/member of the Supervisory Committee provided that they are appointed at this University for three years.
15.5 Retired teachers of the Government College University, Faisalabad may continue as supervisor/member of the Supervisory Committee to their previous postgraduate students if they had supervised the student up to the approval of the synopsis. However, on re-employment for three years they may be given supervision of a new student.
15.6 Adhoc/contract teachers may act as supervisor / member of the Supervisory Committee only where there is a shortage of regular faculty members. Faculty on Tenure Track System (TTS) / Interim Placement of Fresh Ph.D. Program (IPFP) will be considered as regular faculty for the subject purpose.
15.7 HEC rules shall be followed for allowing the maximum number of Ph.D. students under one supervisor, which states as under;
16.1 A student may be permitted to revise his/her Course Registration Form within 20 days from the commencement of classes. After this period he/she may be allowed to revise Course Registration Form up to 28th day from the commencement of classes on payment of Rs.1,000/- as Course Registration Form revision fee.
16.2 The students of first semester may be allowed to revise his/her Course Registration Form within 30 days of the last date of enrollment.
17.1 All post-graduate courses will be designated an appropriate course code number and will be preceded by the suitable alphabets indicating the name of the respective department.
17.2 A full time student can enroll up to 12 credit hours in a semester. However, Advanced Studies and Research Board may relax enrollment up to 2 credit hours for a semester.
17.3 Out of the total number of credits referred to the Regulation 6.1, only two credits each shall be earned through Seminar and one through Special Problem. Out of these two seminars, one should relate to the subject of his / her research and should be delivered at the time of preparation of synopsis, at university level.
17.4 A course can be repeated three times (enrolled four times) at the most. The Controller of Examinations office will mention corresponding repetitions in the result notification and the student shall mention repetition status in the Course Registration Form.
17.5 Transfer of Credits: The Advanced Studies and Research Board, may consider credits earned by a student at another HEC recognized institution, subject to a maximum of 50 per cent of the minimum credits requirements for the degree, on the recommendations of Equivalence Committee provided that:
17.6 Students would submit their Course Work Program during first semester and Synopsis during the 4th semester of their program of study.
17.7 A course studied to qualify a degree will not be taken / considered for any other higher degree program.
17.8 Credit earned for a course shall lapse on the expiry of five years for regular student and seven years for part time student from the end of the semester in which the course was qualified. The Advanced Studies and Research Board may revalidate the lapsed courses for special reasons to be recorded.
Explanation: Deficiency course once qualified will not lapse and shall not be called in question again and need not to be revalidated.
17.9 No course shall carry more than 4 credits.
18.1 Examination Fee: University examination fee shall be charged at the time of enrollment of each semester.
18.2 Tests and Examinations:
18.3 The final examination for a semester shall be held on a date, time and place to be notified by the teacher in advance.
18.4 To pass a deficiency course, a student is required to obtain at least “C” grade.
18.5 The scripts of each examination shall be discussed with the students.
18.6 The mid-semester examination shall be held during 9th week of the semester which shall carry 30 per cent of the total allocated marks for the course. This examination shall be held by the teacher concerned who shall determine the form of the examination.
18.7 For the purpose of evaluation, one credit will carry 20 marks e.g. a four credit course will carry 80 marks. These marks will be divided in accordance with the credits assigned to theory and practical for each course.
18.8 The following weightage shall be given to the examinations and home assignments;
|Home assignments / quizzes, presentations etc||20%|
|(Fraction in total marks of a course will be rounded to the nearest whole number)|
18.9 The duration of examination shall be as under;
|Mid-Semester Examination||One hour|
|Final Examination||Two to three hours|
18.10 Final examination covering the full syllabus with at least 25% of the course of mid-semester as well shall be held at the end of each semester.
18.11 Question paper for the mid and final semester examination shall be set by the respective teacher. However, Chairperson/Principal/Director/Departmental In charge shall ensure the quality and standard of the question paper set by the teacher.
18.12 To qualify a course, it is essential to pass separately in the theory and practical examinations.
18.13 The teacher shall send the final award list along with answer sheets of mid, final and practical for the course to the office of the Controller of Examinations within 10 days after the end of a semester. Advanced Studies and Research Board may condone the delay in result submission. A soft copy of the award list should also be sent to the office of the Chairman/Director/Principal of the College & Director Advanced Studies.
18.14 On receipt of the award lists, the Controller of Examinations shall notify the results and send copies to the Director, Advanced Studies, Dean/ Director/Principal and the Chairman of the Departments concerned.
19.1 Grade point and Equivalence between letter grading and numerical grading shall be as follows:
|A||4||80 – 100||Excellent|
|B||3||65 – 79.99||Good|
|C||2||50 – 64.99||Pass|
19.2 If a student fails to obtain 3.0 CGPA at the end of each academic year (fall and spring) his/her admission shall stand cancelled. However he/she may seek fresh admission.
Note: The student who avails only one regular semester (fall/spring) must obtain 3.0 GPA at the end of the same academic year to remain on roll.
20.1 A student admitted to the course shall take a comprehensive examination, within two semesters after he/she has successfully completed the approved course work.
(Explanation: The comprehensive examination shall be arranged within 10 weeks while the date, time and venue of examination shall be notified within first week of the termination of each regular semester. A student will have to apply for comprehensive examination on the prescribed form at least four weeks before the examination. If a student does not apply within the specified period or does not appear in the examination, he/she will be deemed to have availed one chance and failed to qualify in the first attempt).
20.2 The comprehensive examination will cover the complete course work and shall consist of a written part followed by an oral part. It will be designed to ascertain whether the student has attained the breadth of knowledge and the intellectual maturity necessary to become a successful scholar in his/her chosen discipline. It will not be a mere re-examination of previous courses but will test the students’ ability to integrate and assimilate the knowledge obtained from the courses, seminars and independent studies.
20.3 A student has to apply on the prescribed form for comprehensive examination to the office of the Director Advanced Studies (for 1st and 2nd attempts). In case the student does not apply/appear in the examination, his/her chance will lapse.
20.4 If a student does not qualify either written or oral part of the comprehensive examination, he/she shall be eligible to appear in the fail part again but only once and within two semesters from the date of the declaration of the result of the examination.
20.5 A student who has passed the comprehensive examination shall be deemed to have become a candidate for admission to Ph.D. degree
COMPREHENSIVE EXAMINATION – WRITTEN PART
20.6 The Controller of Examinations shall, with the approval of the Vice Chancellor, notify the date, time and venue of the examination at least two weeks before the commencement of the examination
20.7 Examiners for the written comprehensive examination shall be appointed by the Vice Chancellor, processed through Controller of Examinations office from a panel of examiners (three for each paper) proposed by respective Board of Studies. The number of papers shall be three.
20.8 Each member shall, within seven days after the receipt of the answer books, return them duly marked to the Controller of Examinations along with the award list.
20.9 To pass the written examination a student must secure 65% marks in each paper separately.
20.10 If a student fails in two or more papers, he/she will be re-examined in all the papers. In case a student fails in one paper, he/she can reappear only in the failed paper but only once within two semesters.
21.1 A candidate who has passed the comprehensive examination shall be allowed to submit thesis. But, before submission, he/she will have to defend thesis, at University level through video conference. This presentation shall be evaluated by the Supervisory Committee and if found acceptable, the final submission may be allowed.
SUBMISSION AND EVALUATION PROCEDURE OF THESIS
21.2 The thesis shall be completed according to the guidelines approved by the Advanced Studies and Research Board and shall be submitted to the office of the Director Advanced Studies within 90 days after the termination of the semester.
21.3 A student shall be entitled to submit thesis for examination after he/she has qualified the approved courses work, qualified the comprehensive examination (written) and has also fulfilled the residential requirements. He/she is required to submit thesis examination fee before the submission of semi-final thesis.
21.4 The thesis shall be prepared according to the guidelines approved by the Advanced Studies and Research Board and shall be submitted to the office of the Director Advanced Studies
21.5 The color of hard bound cover of Ph.D. program thesis shall be Dark Green.
21.6 The thesis duly certified by the Supervisory Committee that the contents and form of the thesis are satisfactory for submission shall be sent to the external examiner by the office of the Controller of Examinations (CE) for evaluation.
21.7 Two examiners out of a panel of twelve experts (eight experts from the foreign countries and four from Pakistan) recommended by the respective Board of Studies shall be appointed by the Vice Chancellor for the evaluation of thesis. The panel of experts should represent at least 4 countries.
21.8 The Controller of Examinations shall get the thesis evaluated within four months after the date of submission / re-submission of thesis to his office. Any delay beyond three months must be brought to the notice of the Vice Chancellor.
21.9 The thesis must be an original and scholarly contribution to the knowledge of the candidate’s chosen field of study.
21.10 Each External Examiner shall explicitly state in his/her report:
21.11 If both the examiners approve the thesis, the candidate shall be recommended for the award of the degree.
21.12 A Ph.D. candidate is obliged to submit three copies of his Ph.D. thesis for evaluation.
21.13 A summary be added showing annotated replied as also verified by the concerned Chairman/Director.
21.14 The Ph.D. thesis will be placed in the office of the Chairman of the concerned department for one week prior to its submission for foreign evaluation. The suggestion received if in order will be incorporated through the supervisory committee.
21.15 If both the examiners reject thesis, the candidate shall be declared as failed. However, the Advanced Studies and Research Board may allow a student to re-conduct his/her research and re-submit his/her thesis on a new topic as recommended by his Supervisory Committee. This facility would be available only once within the period of residential requirements i.e. 10-14 semesters.
21.16 If one of the examiners approves the thesis and the other rejects it, it shall be sent to a third examiner, for evaluation. If the third examiner approves the thesis, the candidate shall be recommended for the award of the degree, otherwise he/she shall be declared as failed.
21.17 If one of the examiners approves the thesis and other is of the view that it is not acceptable in the form in which it has been presented but requires revision, the following procedure shall be followed:
21.18 If both the examiners express the opinion that the thesis as presented, is not acceptable, but required revision the following procedure shall be adopted:
21.19 Acceptance/publication of at least one research paper in a HEC approved “X” category journal (Y in case of Social Sciences) is essential for the award of Ph.D. degree. The financial incentive to the teacher will be redeemable after the publication of the paper. The name of the authors must be from within the supervisory committee.
21.20 If the thesis, submitted by a candidate for final evaluation, is proved to be copied / plagiarized, it will be liable to be rejected. The admission of such a candidate shall be cancelled and he/she will not be readmitted to Ph.D. under any circumstances.
21.21 If the thesis of a candidate is proved to be plagiarized after its evaluation and declaration of result, previous result of the candidate will be cancelled and he/she will be declared to have failed in thesis examination. Such a candidate shall not be readmitted to Ph.D. under any circumstances.
22.1 The maximum number of Ph.D students under the supervision of a full time faculty member will be 5 which may be increased to 8 under special circumstances in certain teaching departments subject to prior approval of HEC.
22.2 There should be at least three relevant full time Ph.D. Faculty members to launch the Ph.D. program
22.3 A candidate who has fulfilled all the requirements prescribed for the course shall be awarded the Degree of Doctor of Philosophy.
23.1 While defending Ph.D. Thesis by a Ph.D. scholar in the absence of Co-supervisor/ Member, the Chairman of the Department/Director of the Institute in which student is enrolled will sign on behalf of co-supervisor or member. Note: (In case the Chairman of Supervisory Committee is also a Chairman of Teaching Department or Director of Institute and is on leave (within country) he must attend the Ph.D. thesis defense and a date in this regard shall be fixed with his consultation.
23.2 For “Minor Change” in the title of the Synopsis/Thesis, a letter from the Supervisory Committee of the student, will serve the purpose.
23.3 In case of major change, the student will have to defend it again at University level evaluated by the Supervisory Committee.
23.4 The student who enrolls extra semesters beyond the minimum residential period (six semesters) will have to pay full semester fee for each and every extra semester.